Subsidiaries Board Secretaries Assistant Manager

Job Purpose

The Subsidiaries Board Secretaries Assistant Manager supports the nomination, onboarding, and oversight of Subsidiaries Board Secretaries. This role aids in ensuring that subsidiary boards operate in compliance with corporate governance standards while facilitating effective collaboration between the Group and subsidiaries.

Job Responsibility

• Assist in the nomination of permanent Subsidiaries Board Secretaries based on subsidiary maturity and role dedication, ensuring proper handover of materials.
• Support the onboarding process for newly appointed board secretaries to enhance collaboration with Group boards.
• Oversee the activities of Subsidiaries Board Secretaries, providing guidance on best practices in corporate governance.
• Help organize and coordinate board meetings for subsidiaries, managing scheduling, agenda preparation, and logistics.
• Maintain accurate records of board meetings, including minutes and resolutions, ensuring compliance with regulatory standards.
• Act as a point of communication between subsidiary boards, executive management, and stakeholders to facilitate information flow.
• Ensure subsidiary boards have access to necessary resources and support for effective governance.
• Assist in synchronizing the Group Board and committees’ calendar with those of subsidiary boards, aligning mandatory agenda items.

Job Responsibility (cont.)

Years of Experience

4-5

Nature of Experience

The ideal candidate should have 4-5 years of experience in corporate governance, board management, or a related field. Familiarity with legal and regulatory frameworks governing corporate governance is essential. Strong organizational skills and the ability to manage multiple tasks are crucial. Excellent communication and interpersonal skills are required to effectively collaborate with various stakeholders. Experience in supporting governance processes and coordinating meetings is highly advantageous.

Job Band

Sr. Professional

Skills

Education

Additional Education

Certifications